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Rating Stars (Click)
| Essential Duties and Responsibilities |
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| Ability to use computer applications (MS Word / Excel / Access / Powerpoint / Internet Tools/Concur / others) |
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| Demonstrated knowledge of computer applications (Word / Excel / Access / Powerpoint / Internet Tools / others) |
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| Welcomes on-site visitors; determines nature of business; directs and/or answers questions appropriately. |
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| Serves as a resource for department and the public on department and university policy and procedures. |
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| Coordinates, oversees, communicates, and performs, as necessary, all administrative office operational duties, including senior level administrative work for the Department Chair, Associate Chair, and Program Coordinators. |
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| Operates multiple telephone system and answers incoming telephone calls; determines purpose of callers and forwards calls to appropriate personnel or department. |
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| Answers questions about department and provides callers with address, directions, and other information. |
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| Types and prints fax cover sheets, memos, correspondence, reports, fliers, signs, and other documents. |
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| Composes and prints fax cover sheets, memos, correspondence, reports, fliers, signs, and other documents. |
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| Organizes mailings and other forms of communication and publicity. Develops publicity materials for department. |
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| Develops publicity materials for department. Runs errands. |
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| Maintains office equipment and machines and assists users; sends faxes and retrieves and routes incoming faxes. |
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| Receives and maintains office supplies. |
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| Orders, maintains, and distributes office supplies. Troubleshoots office equipment problems. |
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| Files, photocopies, and collates department materials. |
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| Performs clerical duties as needed, such as filing, photocopying, collating, answering phones, greeting customers, and sorting department mail. |
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| Maintains files, such as personnel files, absence reports, and other employment records, for the department. Coordinates activities related to recruitment of faculty, staff, and students. |
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| Assists students with add/drop forms, petitions, A & R procedures, registration, and grade problems. Researches and troubleshoots academic-related problems for students and faculty. Photocopies exams, green sheets, and other material. |
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| Provides support to faculty members by maintaining list of office hours, creating or updating green sheets, and preparing exams and handouts. |
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| Provides support to faculty members by maintaining ordering textbooks |
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| Distributes and collects grade rosters and coordinates accurate completion of rosters with faculty members. Coordinates distribution of faculty evaluations (SOTES) and scheduling of faculty peer reviews. |
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| Coordinates special events and projects, utilizing organizational skills in the development, production, and completion of special department events. |
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| Schedules appointments for appropriate staff Organizes and provides logistical support for activities of department and o?ce, such as recording department meeting minutes, maintaining and distributing schedules, agendas, minutes, and materials. |
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| Processes key, equipment, and service requests. Prepares and processes travel reimbursements. |
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| Monitors and tracks general fund, lottery, concurrent enrollment, and foundation accounts. |
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| Performs activities related to payroll, including collection of payroll vouchers, payroll records, and payroll warrant distribution for faculty, sta?, and student assistants |
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| Processes appointment and reappointment papers for department, as coordinated with the Department Chair and Dean’s Office. |
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